Applied Ecology, Inc., (AEI), a small environmental consulting business with a rapidly expanding footprint, is seeking a highly motivated and skilled Proposal Coordinator to join our growing team. AEI has three offices located in Florida and is a regional leader in geospatial, water resources, ecological and natural resources, and environmental remediation and contamination services. This position is a full-time position based out of either our Melbourne or Orlando offices that supports the Business Development Team. Our Business Development (BD) Team seeks out and responds to numerous requests for qualifications, services, and project proposals. The Proposal Coordinator will be part of and support the BD team to coordinate and prepare responses to private and public sector Requests for Proposals (RFP), Requests for Qualifications (RFQ), and Requests for Quote (RFQ) in pursuit of specific opportunities. A hybrid work situation may be considered for the right candidate.
JOB DESCRIPTION
The ideal candidate is highly organized, highly skilled at editing and designing technical documents, knowledgeable of Florida’s ecology, highly motivated to grow in their career, and skilled at verbal and written communication. The candidate should be a problem solver that takes pride in their work and is able to work independently but knows when and how to communicate with the team. Interested applicants, please submit a cover letter and resume via the posting on the appliedecologyinc.com website addressed to Dr. Leesa Souto, Director of Operations.
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POSITION DESCRIPTION, RESPONSIBILITIES, & DUTIES
- Leads activities involved with gathering and formatting content associated with proposal development
- Reviews RFP; develops proposal schedule; creates outline, organization chart and other diagrams as needed; participates in meetings; and facilitates communication among the proposal team
- Ensures continuity and compliance with corporate standards
- Uses creativity to prepare document layouts in a visually appealing manner
- Proofreads and edits for format, grammar, style, punctuation, and spelling
- Coordinates final proposal production, reproduction, binding, and shipping/submittal of document(s)
- Coordinates the internal and potentially external flow of documents and review of all proposal inputs and outputs with multi-disciplined, multi-office, and multi-firm project teams
- Performs internal personnel and project experience research in support of proposal efforts
- Assists with updates to resumes and project descriptions
- Maintains and updates a master file system to track grant and contract opportunities.
- Actively searches local, state, and federal procurement systems and grant listings for opportunities
REQUIRED QUALIFICATIONS
- BA/BFA in Communications, Marketing, Graphic Art or equivalent
- Minimum of 5 years of proposal-related experience preferably in the Architecture and Engineering industry.
- Experience working as a proposal or marketing assistant at an A/E/C firm
- Superior written and oral communication skills
- Ability to process information quickly and accurately, with organizational skills and heightened attention to detail
- Flexible and open to balancing priorities and managing multiple tasks simultaneously within compressed timeframes
- Sensitivity to deadlines with a willingness to work necessary hours to meet them
- Expertise working with Adobe Photoshop, InDesign or Canva
- Expertise working with Microsoft Word styles, templates, tables, and pagination
- Experience using Adobe Acrobat
- Experience with MS PowerPoint and MS Excel
- Ability to work in SharePoint to coordinate multiple inputs on document while maintaining version integrity.
- A valid Florida Driver’s license and a clean driving record
- Able to pass drug test and background check
PREFERRED QUALIFICATIONS
- MS or MA is preferred
- Experience in developing proposal packages for public sector clients
- Experience with SF330 proposals, especially those for federal clients
- An understanding of water resources, hydrology, ecology, biology, or other environmental sciences
- Knowledge of environmental issues in Florida
Applied Ecology, Inc. is an Equal Opportunity Employer. Our firm is committed through responsible management policies to recruit, hire, promote, train, transfer, compensate, and administer all other personnel actions without regard to race, color, ethnicity, national origin, age, religion, disability, marital status, gender, sexual orientation, gender identity or expression, genetic information, status as a protected veteran, and any other factor prohibited under applicable federal, state, and local civil rights laws, rules, and regulations.